Online Leave Management System

Leave management is a chore, both for employees, line managers and HR. The 123-Works online leave management system makes leave management easy with intuitive self-service forms, clear reporting and easy to use approvals process.

A cloud solution offering a tailored approach to leave management for organisations of all size while addressing the needs of today's workforce.

Signup for your free account today and we'll have you setup in under a minute!

Self-service Absence Management

From the ground up we've built the leave management system to be as easy and quick to use as possible with the system doing the hard work meaning you can focus on your priorities rather than struggling with paperwork, emails and spreadsheets.

The 123-Works leave system is a focal point for employees, managers and HR teams to request, approve and report on your team's absence. Cloud-based, 123-Works secure leave management system is available on any device 24/7 making it suitable for office field-based and remote workers alike.

Leave Allocation

Creativity drives the workplace which is why we've built this leave management system to be configurable and adaptable to your needs. Starting with a basic leave allocation profile you can then add additional add-ons including Bank Holidays, Long-service awards, Company Events and Office Closure Days and much more.

Absence types

We've preset your system with a host of popular absence types go get you started but you're free to add your own as necessary. Your employees can select Annual leave, maternity, sick and other options.

Booking time off

Users can book time off with just a few clicks using intuitive forms so no training required.

Bookings can be made with full or half-days and the system can be configure whether to allow booking into future years or not.

Intelligent checking makes managers lives easier as leave requests will be validated based on how much notice is given, holiday availability, staff cover and other metrics.

Approving and Notifications

Reducing the effort required by managers to check and approve leave requests, the system will automatically validate all requests based on business requirements.

Fremium users are automatically setup with basic approval handling and your service users will be notified when their absense request has been approved or rejected. Upgrade to include workflows to enable multi-stage approvals.

One-click is all it takes to approve or reject a leave request and all actions are recorded for auditing. Employees will see their approved holiday on their calendar and any rejected requests can be edited and re-submitted as appropriate.


Our advanced reporting system makes it easy for managers and HR professionals to find the information they need, track staff absences online and other greate feautures to help run your organisation and improve outcomes for all.

We provide the tools for service users to view their previous leave both tabular, graphically or on a calendar. Managers can see at a glance how much leave allowance is outstanding for individuals, teams and the organisation as whole as well as staff cover during busy periods.

Information is everything

Access & Security

Users can access the system on any device - mobile, tablet and desktop and therefore can book their leave anytime convenient to them. No need to be in the office, the system is available 24/7 providing a true self-service solution for your leave management requirements.

Service users a protected by 2-factor authentication with a fully secure setup using the latest cloud technology


All of our products are built for enterprise-level applications and then scaled to suit the size of your organisation by removing unecessary features and focusing on what matters to you. It's easy to upgrade your 123-Works account as business requirements grow to encompass more advanced features already waiting for you.

Setup bank holidays, block out specific days to prevent leave or add rules to provide additional leave for long service.

Fully scalable to suit small, medium sized and enterprise-level global organisations requiring advanced features like multi-company/regions, Time off in Lieue (TOIL), carry-over, buying/selling leave.

Getting Started

Setup your system for free using our premium account today, invite service users and embrace a new easier approach to online leave management.

Activity Packs : HR Essentials

123-Works Activity packs are a great way to get all of the features you need to manage HR in your organisation.

HR Essentials includes Expenses, Timesheets, Forms and Workflows to administer all aspects of your online HR self-service operation.